The Benefits of a Robust Correctional EMR Solution

Reduced Legal Liability

The elimination of the paper chart Charts cannot be lost or misplaced. CorrecTek incorporates security measures to ensure that only one chart exists for each patient. Charts cannot be maliciously altered. Every change made to the electronic chart is logged. All information entered is legible in the electronic chart eliminating errors caused by illegible handwriting. Standardized ‘pick-lists’ can be employed to ensure that data entered meets facility standards for thoroughness and accuracy. The elimination of the paper medication administration record (MAR) Every medication order is recorded and tracked to its completion. Every medication dose is associated to a CorrecTek user and specific comments are recorded for each event. Every failure to administer a dose is tracked and specific comments are recorded for each event. Reports are available at any time to track all medication orders and doses pending or dispensed in your facility. Maintain an inventory of all medications housed on-site at your facility Every drug is tracked and accounted for in CorrecTek. Medication inventory reports are available. Security Only authorized users can access inmate medical records. Changes made to inmate records are logged by date and user. Documentation for outside entities Complete copies of medical records can be easily printed or created in an electronic format for transmittal on a compact disc (CD) or via email.

Substantial Savings of Time and Costs

The costs and time saved with CorrecTek far outweighs the purchase price of the software system. Rather than wasting valuable time tracking down paper charts, your medical staff can utilize time productively. Complete inmate medical information is immediately accessible to authorized users. CorrecTek incorporates security measures to ensure that only one chart exists for each patient. Time is not consumed creating duplicate charts. Greater staff productivity equates to costs savings. Authorized staff members have simultaneous access to the same inmate’s medical record. A paper chart can only be in one place at any one time. With CorrecTek, more than one authorized user can view and work in the chart. No need to physically move a paper chart throughout your medical facility. Data is be entered very quickly, thoroughly and accurately Pick lists are used that allow the user to enter a substantial amount of information with just a ‘click of the mouse.’ Rather than waiting to document the encounter, documentation can be done at the time of care. To prevent incomplete documentation, CorrecTek alerts the user of required pieces of information that should be entered for each encounter. The time required to enter data is reduced to seconds for each encounter. With the elimination of paper, your staff is not required to create, store, and retrieve paper charts resulting in a significant savings in your supply costs. The cost of paper is eliminated. The cost of storage is eliminated. The expense of wasted time is eliminated Medication costs can be reduced. Every drug is tracked and accounted for in CorrecTek. Medication inventory reports are available. Inventoried medications are less likely to be lost, wasted or discarded.

Elimination of Paper

The effort and associated costs of paper storage can impede the most effectively managed health care operation. With the elimination of paper, your staff is not required to create, store, and retrieve paper charts resulting in a significant savings in your supply costs. The cost of paper is eliminated. The cost of storage is eliminated. The expense of wasted time is eliminated. Rather than wasting valuable time tracking down paper charts, your medical staff utilizes time more productively. Complete inmate medical information is immediately accessible to authorized users. CorrecTek incorporates security measures to ensure that only one chart exists for each patient. Time is not consumed creating duplicate charts. Greater staff productivity equates to costs savings. Paper from outside entities (such as other medical facilities or government agencies) are scanned and electronically stored in CorrecTek. Scanned images are stored directly in the inmate’s electronic chart and are easily accessed. When stored as an electronic image, paper records serve no purpose and should be shredded. Rather than printing, documents faxed to your office are stored electronically in appropriate medical chart eliminating the need to handle the paper document. Digital photographs are stored in CorrecTek. Photographed documentation of the inmate’s condition can be stored at the time of care. Photographed documentation of an inmate’s disease progression can be recorded and tracked in the software system. To prevent identification errors during medication passes and healthcare visits, an identifying photograph can be assigned to each inmate chart. Video clips and sound files can also be stored in CorrecTek – an ideal solution for storing medical procedure results such as ultrasounds.

Better Medication Dispensation Tracking

Moving from a paper-based medication administration record (MAR) to CorrecTek’s electronic MAR is a huge step forward for your correctional facility. CorrecTek’s MAR offers the following capabilities: Every medication order is recorded and tracked to its completion. Every medication dose is associated to a CorrecTek user and specific comments are recorded for each even. Every failure to administer a dose is tracked and specific comments are recorded for each event. Reports are available at any time to track all medication orders and doses pending or dispensed in your facility. Medication costs are reduced. Every drug is tracked and accounted for in CorrecTek. Medication inventory reports are available. Inventoried medications are less likely to be lost, wasted or discarded MAR-based reports can be used to: Facilitate in-pod medication passes. Track administration of high concern drugs such as psychotic drugs or drugs that require laboratory follow-up testing. Track all ‘keep on person’ or PRN medication orders. Identify when relevant medications need to be refilled. Automated interfaces can be developed between the correctional facility and the pharmacy. Formularies can be setup by provider to ensure specific drugs are prescribed only by authorized providers. Inmate signatures are collected (on paper or on an electronic device) to document the inmate’s receipt of an individual dose. Paper documents can be scanned and stored in the appropriate charts.

Improved Quality of Care for Patients

A sophisticated electronic medical records (EMR) system like CorrecTek can help improve the overall quality of care delivered in a correctional healthcare setting. All documentation of encounters, orders, protocols, etc. are digital, legible, and reportable. Documentation is accurate, thorough and complete. Orders aren’t hand-written or ambiguous. No order can be ‘lost’ or ‘overlooked’ because all orders are reportable by target dates, completion status, department responsible, and priority. Automated interfaces to inside and outside laboratories ensure that: All lab results are automatically inserted into the correct inmate’s chart. Lab results are immediately available for provider access. Lab Results are stored as discrete values. Reports and graphs can be created to trend test results like glucose and lipids over time. The overall health of the inmate population can be monitored. Vital signs are stored as discrete values and can be reported on and trended over time. Proximity reports can be run to identify all inmates that may have come in contact with high risk inmates. Ideally, proximity reports are used in conjunction with contagious medical conditions or contraband. Inmates with high-risk conditions (suicide risk, pregnancy, mental health problem) can be tracked and monitored accordingly with CorrecTek.

Measurable Outcomes

With CorrecTek, your correctional facility has the ability to assimilate statistics on the overall health of the inmate population. This is possible because virtually all information stored your CorrecTek software system is reportable. Reports might include: The percentage of inmates with: Diabetes Hypertension Obesity Pregnancy Risk of suicide Mental health problems Drug use Infectious disease Some other area of concern The amount of health care delivered in a certain period of time: Number of Encounters Number and cost of medications Number of referrals The progression of the overall health of inmates during incarceration with specific conditions such as diabetes. Drug study reports can be created for a variety of reasons. For example, to compare the outcomes of competing drugs to help determine if more expensive drugs are necessary. If CPT codes are assigned during medical encounters, Medicaid/Medicare fee schedules can be assigned to determine the cost of delivered care in comparison to community benchmark standards.

Facility-wide Standards

CorrecTek can be used to enforce standards across one facility or multiple facilities. Required data fields are established to ensure that thorough, complete, and accurate information is always entered. CorrecTek alerts the user of required pieces of information that should be entered for each encounter. Dictation entered via standardized templates ensures that providers and staff always utilize correct terminology when documenting a specific condition. Standard medical order definitions can be established to ensure consistency in order instructions and recorded results. Other record-keeping tasks that can be defined for your facility include: Intake forms Medication requests Healthcare requests Workflow Standing orders Medication orders Treatment orders

Accountability and Security

With CorrecTek, correctional healthcare administrators are able to ensure accountability and security across the entire medical operation. Only authorized CorrecTek users can access inmate medical records. The level of access (the type of information seen and the type of information that can be recorded) is determined by the healthcare administrator and is based on assigned privileges. Security groups or “departments” can be established in CorrecTek to allow the healthcare administrator to quickly change privileges for all members of an entire group. Every user is assigned a specific login and password combination. Changes in critical data are logged in a historical file. Administrators can quickly determine who made a change to information in CorrecTek and the date and time the information was changed. Management-by-exception reports are utilized by the administrator to ensure that all tasks have been completed – that no work was left incomplete. The proper implementation of medical work orders ensures a correct division of labor between administrative level staff (physicians & managers) and implementation staff (nurses, technicians, etc.). Additionally, implementation staff members properly document all work and do not overstep boundaries in providing medical care.

Total Customization to Fit Your Facility’s Specific Needs

CorrecTek is an extremely customizable system. Authorized administrative users, super-users, can create and modify any of the following: Templates for provider documentation Order definitions for medication, treatment, diagnostic, standing, and other types of orders User Defined Records used for such things as: Intake forms Inmate property Visitor logs Inmate requests Risk factor analysis Workflow tabs on the chart interface Departmental capabilities Reports Clinical Order-based Department responsibilities Management-by-exception Medication orders Treatment orders Scheduling Billing Compliance

Extensive Reporting Capabilities

CorrecTek includes its own integrated report writer. Virtually every field in CorrecTek is a reportable field, including user defined fields. Authorized users can create their own ad-hoc reports or use the included standard reports. The power of the CorrecTek integrated report writer allows you to create and run the following types of reports: Medication Administration Record (MAR) Reports Display a list of inmates and the medications they are to receive on the next medication pass by pod and/or for the entire facility Display a list of inmates who did NOT receive medications on any previous medication pass Display a list of inmates who receive a particular drug or class of drug Display a list of inmates with a specific medical condition that may imply the receipt of a specific drug or class of drug Clinical Reports For an individual inmate, display trends in: Vital Signs Lab Values Disease progression Mental health status Any other measurable item of concern For all inmates reports can be used to track: Suicide risk Pregnancies Drug use Mental health Chronic disease (diabetes / hypertension / etc.) Referrals Encounters Dental Workflow Reports Orders assigned to a particular department Lab Tests that require follow up Inmates that require a medical examination Inmates that require a discharge summary Medication Orders that need to be processed Management-By-Exception Reports Display all orders that were unable to be complete Display all drugs that were not able to be administered Display all past-due orders

Data Portability

Because CorrecTek stores all information electronically, information can be easily shared with authorized outside entities such as other correctional facilities, health departments, mental health counselors, courts, and government agencies. Information in CorrecTek can be shared in a variety of methods.   Print to paper Printer and paper are required. Postage expenses may apply. Most expensive method of sharing data. Faxed copy Utilize a computer-based fax to share data. No paper or postage required. Long distance phone charges may apply. Secure email or File Transfer (FTP) Depending on HIPAA regulations, a password may be required. Data is sent in a readable format. Data can be imported into a computer. Compact Disc (CD) or DVD Medical record is stored in a read-only format on a CD or DVD. The costs to purchase and ship CD/DVD is less than paper. Data is sent in a readable format. Data can be imported into a computer. CorrecTek to CorrecTek The inmate’s medical record can be transferred between two facilities that both have CorrecTek. Inmate orders, medications, allergies, etc., can be re-populated in the new system for continuation of care.

Remote Access / Tele-medicine Ready

Because inmate medical records are stored electronically, authorized users can access records remotely and securely. Off-site healthcare personnel can contribute to the care of inmates resulting in reduced travel/transportation and record transfer costs. Staff doctors can review inmate medical records without having to be physically present. Specialists can review the inmate medical records off-site. Authorized staff members are better equipped to make decisions without travel during off-hours and without the need for faxed medical records.